When you enter the refund check in Aleph & need to note vendor code, PO#, etc.When a refund check is received, make 1 photocopy of the check.Paper-clip the credit memo copies to the debit invoice copies before putting them in the invoice tray.Enter the line item(s) for credit memo.Enter a note on the header screen that says “CREDIT apply to invoice #.” The credit memo header screen should look like this:.Enter the line item(s) for the debit invoice as usual.Enter a note on the header screen that says “APPLY CREDIT # TO THIS INVOICE.” The debit invoice header screen should look like this:.Note: the TYPE & STATUS fields have to be entered this way so that the invoice does not get transmitted to AP in the usual feed to SAP.In Aleph, enter the debit invoice first with these exceptions:.Staple credit memo to debit invoice, & put both in invoice tray. Write the vendor code on both the invoice & credit, so that they can be filed correctly upstairs.On the original copy of the credit, write “NOT ENTERED IN ALEPH CLEARS ALL CHARGES FROM ATTACHED INVOICE # FILE FOR FUTURE REFERENCE.On original copy of invoice, write “NOT ENTERED IN ALEPH ALL CHARGES CLEARED BY ATTACHED CREDIT # FILE FOR FUTURE REFERENCE.”. *NOTE: If a credit memo clears ALL charges from relevant debit invoice, do not enter the credit & invoice in Aleph.
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